• Effectively and efficiently manage telephone calls, emails and other correspondence on behalf of Partners and project team members, diverting correspondence to other staff where appropriate.

• Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material.

• Maintain studio and meeting room calendars.

• Co-ordinate complex travel arrangements for UK and international travel including passport and visa assistance as required.

• Provide administrative support including typing and editing documents, processing translations, management of expenses and filing.

• Assist Senior Partners/Partners to manage their diaries as required.

• Undertake research as requested/directed by the Senior Partners | Partners | project teams | Senior PA.

• Maintain open and effective working relationships with senior management and colleagues.

• Ensure studio is maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other departments.

• Flexibility and cover as required.

• Ensure that all tasks/duties are carried out in accordance with Foster + Partners procedures and standards as stated in the Administration Guide.

• Undertake other ad hoc duties as required at the direction of the Head of Administration.

The ideal candidate will have worked in a similar environment previously and be able to demonstrate proficiency in the responsibilities of the role. You will possess excellent organisational skills and have the ability to use your own initiative when required.