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Part-Time Office Manager

  • Administrative office management jobs
  • Management (incl. project, product management & human resources)

Description

- Provide support for employees with day to day IT issues.
- Liaise with our IT services provider to ensure that more complex day to day issues are resolved promptly and efficiently (including computers, franking machine, etc).
- Responsible for overseeing and managing office move in January.
- Review and update HSE risk assessments, associated policies and manage employee training, hybrid working schedules and communications, particularly in relation to COVID related hazards.
- Ensure company is compliant with workplace legislation e.g. Health & Safety, Data Protection (including GDPR). 
- Be main point of contact for serviced office provider & building management.
- Be main point of contact for other key suppliers including Telecoms, IT, software providers.
- Manage general induction of/for new employees and interns.
- Maintain the general condition of the office including office equipment/supplies, stationary, cleanliness (both via our cleaners but also via ensuring each member of staff clean up after them).
- Liaising with council to dispose,recycle certain objects. Use relevant websites to up-cycle certain objects.
- Ensure everything is done for least impact on the environment. From products we consumer to waste. 
- Coordination and management of Hybrid working model, holidays, and staff rota.
- Responsible for some events, celebrations.
- Reception duties – answering calls, emails and letters.
- All-around secretarial duties.
- Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
- Maintaining office policies and managing health and safety procedures.
- Keeping records of office expenditure.
- Data responsibilities, including GDPR.
- Meeting, conference and event planning.
- Ensuring all IT-related needs are met (via 3rd party where applicable) .

Responsibilities

• Self-starter and pro-active mindset.
• Experience working in a dynamic, changing (preferably “hybrid”) work environment.
• Detail orientated and thorough, yet able to work quickly.
• Articulate, confident communicator (written and verbal).
• Team player.
• Organised and comfortable juggling competing priorities.

  • Office management (or equivalent) experience including conducting workplace COVID risk assessments.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant.
  • Knowledge of Office Administrator responsibilities, systems and procedures.
  • Hands on experience with office machines (e.g. printers, franking machine, etc).
  • Familiarity with digital scheduling tools.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.

Hard Skills

  • Microsoft Office
  • Windows operating system
  • Scheduling and business planning
  • Videoconference preparation
  • Managing office supplies
  • Memo preparation
  • Typing and typing speed
  • Data entry
  • Social media platforms
  • Outlook Express
  • Document management
  • Business correpondence
  • Multi-line phone proficiency
  • Customer relations
  • Advanced Excel Skills (queries, pivot tables, formulas, macros)
  • Cross-functional collaboration
  • Risk assessments
  • Advanced language knowledge
  • Advanced writing skills

Soft Skills

  • Communication
  • Problem-solver
  • Team player
  • Organized
  • Attention to detail

We offer

Salary: Pro-rata £25-£30K depending on experience.