Go Back
Project Manager
- Management (incl. project, product management & human resources)
- Education, Training, Teaching, Science Jobs
Description
- Leading project planning sessions
- Managing project progress and adapt work as required
- Ensuring projects meet deadlines
- Funding proposal management (deadlines, deliverables)
- Support proposal submission administrative process (i.e. coordination, submission and review)
- Overseeing all incoming and outgoing project documentation (contract management, etc)
- Overseeing all incoming and outgoing project documentation (contract management, etc)
- Manage HubSpot leads
- Conducting project review and creating detailed reports for executive staff (Basic financial reporting & KPI tracking for applied research projects
- Event planning (setting up online seminars, online trainings, internal seminars)
- Coordinating staff and internal resources
- Setting prices for new trainings, Invoicing, invoice tracking
Responsibilities
- Proven experience in mid-large-scale projects, preferably at international scale working with external customers (min. 3 years).
- Demonstrated solid Project Management skills including financial management, planning, scheduling, reporting, resource management, communications, risk management, dependencies, scope, time quality & budget. Affinity with pricing and contract management is appreciated.
- Ability to think strategically, respond favorably to change, execute effectively, work under deadline pressure and manage multiple projects.
- Fluency in Dutch and English - written and spoken. Working proficiency in French is a plus.
- Fluency with CRM software and productivity tools such as HubSpot, Eventbrite, Office 365 (SharePoint, Outlook, Office, Excel), Google Drive, Slack, Notion.
- Knowledge of WordPress is a plus.
- Master's degree in Business Management, Industrial Engineering, Communication or related fields.
- You are highly motivated and self-organized,
- You have an eye for detail, work meticulously.
- You are a fast learner and can adapt easily to a new environment;
- You are open-minded and always eager to learn new things.
- You work well in team and possess good written & verbal communication skills;
- You have good conflict resolution skills.
- You have no problem working with diverse cultures and customers.
- You have a nuanced view on technology and innovation.
- You are easy-going and can communicate your work and/or personal difficulties.
Hard Skills
- Microsoft Office
- G-Suite
- Customer relationship manager (CRM)
- Word processing
- Outlook Express
- Advanced Excel Skills (queries, pivot tables, formulas, macros)
- Resource allocation
- Risk assessments
- Timelines
- Deliverable management
- Scheduling
- Accountability
- Executive updates
- Ability to use project management software
- Advanced writing skills
Soft Skills
- Communication
- Adaptability
- Team player
- Conflict resolution
- Enthusiastic
We offer
- As a full-time employee of the Vrije Universiteit Brussel you will work in a dynamic, diverse and multilingual environment.
- Our green campus is located in Ixelles, Brussels.
- Hospital Insurance and free use of public transport for travel to and from work are standard employment benefits. We have extensive sporting facilities which are at your disposal and a nursery is within walking distance. More information is available at the VUB job website.
- Salary: as this is a public servant status role, you will receive salary according to the government official pay scales, depending on your work experience and academic merits.
- Contract: full-time contract for one year, renewable.
- Remote work: possible part of the time